Simple pricing.
No surprises. Ever.
Usage-based, month-to-month pricing built for growing behavioral health organizations. You only pay for what you use.
Built for growing behavioral health organizations — ABA agencies, CMH practices, and multi-disciplinary teams. Three plans to match where your organization is today.
- Unlimited clients
- Customizable clinical documentation
- ABA data collection, including offline
- ABA data graphing & analysis
- Client portal
- Scheduling
- E-signatures & audit trails
- Clean 837 claim export for in-house billing
- Contextual reminders
- Telehealth & e-faxing add-on
- Dedicated RCM Specialist — full-service billing & end-to-end claims management
- Expert denial management & resolution
- Exclusive Elite revenue management tools
- In-system task management workflow
- Unlimited telehealth included free
- Unlimited e-faxing included free
- One-click claim submission
- Payment posting & reconciliation
- Exclusive pro revenue management tools
Pay only for
active users.
Think of it like tax brackets — each tier only applies to the users within that range. As you grow, your per-user cost steps down progressively. You're never penalized for adding staff.
$300 base (users 1–5)
+ 5 users × $50 (users 6–10) = $250
+ 8 users × $45 (users 11–18) = $360
Total: $910/month
| Staff count | Cost per additional user |
|---|---|
|
1–5
First 5 staff Included
|
$300
flat / mo
|
|
2
6 – 10 staff
|
$50
/ user
|
|
3
11 – 20 staff
|
$45
/ user
|
|
4
21 – 30 staff
|
$35
/ user
|
|
5
31 – 40 staff
|
$25
/ user
|
|
6
41 – 50 staff
|
$15
/ user
|
|
7
51+ staff
|
$10
/ user
|
* Pay the usage-based platform fees or RCM service fee, whichever is greater.
Pricing FAQ
Questions about our plans?
We've got answers.
Is there a setup fee or implementation cost?
Most Noteable partners have a setup fee due at the time of sign up. Setup fees are directly related to the manual lift required to ensure your platform is configured and confident before go-live.
How long does implementation typically take?
The average Noteable onboarding takes 2–4 weeks. Timeline depends on how many staff you're onboarding, how much customization is required, and how quickly your team completes training. Your dedicated Onboarding & Implementation Specialist will walk you through every step and set a realistic go-live date during your initial onboarding call.
What counts as a "user" for billing purposes?
A user is any active staff member with a login — BCBAs, RBTs, office administrators, billing staff, and supervisors all count. You only pay for active users, so if a staff member goes on leave or leaves the practice, that seat is no longer billed.
Are there long-term contracts?
No long-term contracts. Noteable is month-to-month. You can cancel any time with 30 days' notice — no penalties, no runaround. We believe in earning your business every month.
Can I switch between Standard and Elite after I sign up?
Yes. You can upgrade to Elite or move back to Standard at any time. Just reach out to the Partner Success team and they'll help coordinate the transition.
What happens to my data if I decide to leave?
Your data is yours. If you ever decide to leave Noteable, you have full access to export your clinical records, billing history, and client data in standard formats. We won't hold your data hostage.
Does Standard include telehealth and e-faxing?
Integrated telehealth and e-faxing are available as optional add-ons on Standard — each at $25/month (telehealth includes 3,000 minutes; e-faxing includes 250 pages). Both are included at no extra charge with Elite.
I handle billing in-house. Does Standard support that?
Absolutely — Standard is built for practices with their own billing staff or a contracted billing company. You get a clean 837 claim export, e-signatures, audit trails, and all the documentation tools your biller needs. When you're ready for full-service RCM, you can upgrade to Elite.
How does Elite's 3.9% billing model work exactly?
With Elite, you pay 3.9% of monthly claims paid — not submitted. If a payer doesn't pay, you don't owe that fee. The monthly charge is the greater of the 3.9% RCM fee or the Standard software fee, so smaller practices are never overcharged. There are no hidden platform fees on top of the RCM percentage.
What does the dedicated RCM Specialist actually do?
Your RCM Specialist handles claim submission, payment posting, denial management, ERA reconciliation, and payer follow-up on your behalf. They work within Noteable's in-system task workflow, so you always have visibility into what's happening with every claim. Think of them as a full-time billing expert working under your direction — not a black box.
How does Elite handle claim denials?
Denial management is a core part of what your RCM Specialist does. When a claim is denied, they investigate the reason, coordinate with you to correct it, and resubmit — all tracked inside Noteable so you can see the status at any time. Noteable Elite partners average a 98% clean claim rate. Denials that can't be recovered are escalated and documented so you know exactly what happened.
What kind of support is included after go-live?
Every Noteable partner has access to our Partner Success team — a team of industry experts who know your practice. We also have a full Knowledge Base with guides, walkthroughs, and training resources available 24/7.
Do you support multi-site or multi-disciplinary organizations?
Yes. Noteable is built for organizations running ABA, CMH, OT, ST, and other disciplines under one roof — including multi-location practices. Pricing scales with your staff count, and your implementation team will configure the platform to match your org structure. Talk to our team about your specific setup.
Not sure which plan
is right for you?
Talk to someone on our team. We'll look at your practice size, service lines, and billing setup — and give you an honest recommendation. No pressure, no pitch.