Best CentralReach Alternatives for ABA Providers in 2025

Choosing ABA practice management software can feel overwhelming, especially as your team’s needs evolve. CentralReach is widely recognized in the ABA space, but many providers eventually look for alternatives that better fit their budget, workflows, or support needs. This guide offers a straightforward, side-by-side look at CentralReach and Noteable, two leading platforms in 2025, to help you decide which is the best fit for your team.

What to look out for.

• Feature Fit

  Ensuring the software has essential features like data collection, behavior tracking, scheduling, and billing that align with their specific needs. – Does it do what you need it to?

• Ease of Use

  Assessing the software's user interface and ease of adoption across different roles within their organization, from therapists to administrators. – Can your team actually see themselves using it?

• Customization

  Finding a balance between out-of-the-box functionality and the ability to customize workflows, forms, and reports to meet specific operational requirements. – Will you need to change the way you work to fit the software’s functionality, or does it allow for your team to determine your own workflows?

• Integration

  Compatibility with existing systems, such as EMRs or billing platforms, and the ease of integration without disrupting current operations. – How much is integrated? How many logins are you going to need to keep track of to access all functionality?

• Support and Training

  Access to comprehensive training and ongoing support to facilitate smooth implementation and address any technical or operational challenges. – Can you get in touch with someone when you need to? What are typically wait times for response and solution?

• Compliance and Security

  Ensuring the software meets industry compliance standards like HIPAA and provides robust security features to protect sensitive client data. – Is your client data safe?

• Cost

  Evaluating the total cost of ownership, including initial setup fees, licensing, ongoing support, and potential scalability costs as their practice grows. – How transparent is pricing? Are there add-on fees to be aware of once you are using the platform?

These 7 challenges really show how important it is to do your research, explore demos, and have some conversations to find the ABA practice management software that works best for your team. If these questions aren’t answered during your first chats or demos, don’t hesitate to ask! Make sure you’ve got everything you need to feel confident before you walk away.

CentralReach and Noteable: A Practical Look at Strengths and Best Use Cases

Noteable and CentralReach both offer software solutions tailored for Applied Behavior Analysis (ABA) therapy and services, providing comprehensive platforms that streamline clinical, administrative, and billing operations for therapy providers.

CentralReach is best suited for larger practices or organizations seeking an all-in-one, HIPAA-compliant solution. Its platform integrates clinical, administrative, and billing functions, focusing on automation and revenue cycle management to drive efficiency and data-driven decision-making.

In contrast, Noteable takes a more flexible and customizable approach, making it ideal for multi-program agencies and practices that need tailored workflows. It’s a great option for smaller to mid-sized practices looking for a user-friendly platform that can grow with them, backed by strong personalized customer support.

Category	Noteable	Central Reach
Target Audience	Multi-Program Practices, including ABA Smaller to mid-sized agencies	Larger ABA Practices
Key Features	Scheduling, billing, payroll, client intake, and CRM Offline Data Collection	Scheduling, billing, payroll, client intake, and CRM AI-powered Tools
Ease of Use	User-friendly: Designed for agencies needing low-click, intuitive workflows.	Feature-dense: Ideal for larger organizations that need streamlined operations, but may have a steeper learning curve.
Customer Support & Training	Strong customer support: Focuses on personalized training and implementation assistance. Average 30-minute response time for support items	Training resources: Webinars, tutorials, and certification programs; one-on-one support may be harder to access.
Pricing	Cost-effective: Great for multi-program organizations needing customizable solutions without high add-on costs.	Tailored pricing: Based on organization size and features; larger agencies may face higher costs.
Compliance & Security	HIPAA-compliant with strong security features to protect patient data. Electronic signature capture capabilities	HIPAA-compliant with strong security features to protect patient data. Electronic signature capture capabilities
Scalability	Scalable: Suited for small to mid-sized multi-program agencies, with flexible features for growth across various service offerings.	Highly scalable: Designed for large organizations, with AI-driven features ideal for significant growth.

When CentralReach Might Be the Better Fit

CentralReach shines for large, multi-site organizations that need an all-in-one ecosystem. If you rely heavily on built-in payroll, advanced enterprise reporting, or a mature marketplace of add-ons, and you have an internal team to configure them—CentralReach’s breadth can justify its higher price point.

• Enterprise scale: Ideal for 300+ clinicians, multi-state operations, and complex billing hierarchies.

• Deep integrations: Works well if your systems are already standardized on CentralReach-compatible tools.

• Internal IT support: Best suited for teams with dedicated staff to customize workflows and maintain updates.

When Noteable Is the Smarter Choice

Noteable is purpose-built for ABA practices that value speed, simplicity, and human-first support. Teams that don’t want to wade through layers of menus, or wait days for support, often see faster ROI with Noteable.

• Streamlined onboarding: Clean, clinician-friendly interface that cuts ramp-up time in half.

• Transparent pricing: All core features included—no surprise module fees.

• Responsive support: A dedicated success manager and fast, reliable help when you need it.

What Users are Saying

CentralReach receives mixed reviews, with some users praising its ease of use, comprehensive features, and strong support while others find it complex, glitchy, and expensive. Many appreciate its ability to streamline operations and manage client data effectively, especially for ABA therapy practices. However, some users struggle with the learning curve, find the interface clunky, and experience technical difficulties, particularly with data collection and session management.

Noteable software, a EHR platform, receives generally positive reviews, highlighting its user-friendly interface, excellent customer service, and ability to streamline client record management. Its users praise the system for its ease of use, customizability, and compliance with regulations but do note that the software can fall short of more comprehensive features at times. ABA users specifically appreciate the platform's ability to streamline data analysis and note-taking.

Most Recent User Review Rating – Capterra

We’d love to hear from you!

Interested in digging in deeper and taking a look at the software itself? Sign-up for a demo via the link below to learn more about the Noteable difference. Our demos which always provide;

• A live view of the software

• Transparency around pricing

• Outline of our unmatched Usability & Partnership model

• Real conversations between our team and yours

At Noteable, we believe in finding the right partners, not just making a sale.

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FAQs

How hard is it to switch from CentralReach to Noteable?

We’ve helped many providers make a smooth transition. Our team provides hands-on support to make switching as seamless as possible.

Can Noteable support both ABA and other Programs?

Yes, Noteable is designed to be flexible for multi-program agencies—including ABA, ST, CMH and more.

How does Noteable compare to CentralReach on pricing?

Noteable typically offers more transparent and cost-effective pricing for small and mid-sized ABA teams, while CentralReach’s pricing is tailored for larger organizations.

Thinking About Switching?

Moving to a new EHR can feel daunting, but it doesn’t have to disrupt your practice. Our Quick-Start Migration Guide walks you through each step—from exporting data from CentralReach to going live with Noteable—so billing and clinical documentation continue without interruption. When you're ready, book a 20-minute demo and see how smooth the transition can be.